Employee vacation tracker software is bought once and lived with for years, and the thing to buy is the record: every request against the person, the approval with a name and a date, the balance that moves on approval, the sick-day counter beside it, and the calendar with the cap on it. Features around that record, a mobile app, a Slack bot, an accrual engine, are worth having only if the record is right, and most small teams need none of them. The free vacation schedule template on this site sizes the year the software will hold from your headcount; Offdayly Pro keeps the record at one flat price for the whole team.
Buy the approval record and the balance
Ask to see the request history for one person: the days, who approved, when, what it did to the balance. If the software shows a calendar and an inbox and leaves the deduction to a human, it is the spreadsheet with a login. The U.S. Department of Labor page cited below says federal law does not require paid vacation, so the allowance is your policy and the record is the proof.
Buy the calendar with the cap
The week view with the most who can be off shown on it, applied before the approval. The U.S. Bureau of Labor Statistics factsheet cited below found after one year of service 31 percent of private industry workers with paid vacation received 10 to 14 days, so a small team places enough days that the cap will be tested every summer, and the calendar is where it is applied.
Buy it at a flat price
Timetastic, cited below, publishes $1.50 per user per month for its Business plan, so the price climbs with every hire. Offdayly Pro is $15 per month for the whole team, and the free tools on this site stay free whether or not anyone subscribes, which is the honest way to let a team try the record before paying for it.
Questions people ask about employee vacation tracker software
What should employee vacation tracker software cost a small team?
A flat monthly figure for the whole team rather than a per-user fee; Offdayly Pro is $15 per month. The free template sizes the year for nothing.
Do we need integrations with payroll?
Rarely for a small team. The export at year end is what the accountant needs; Pro provides it. Payroll accrual accounting is the accountant's job, not the calendar's.
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