A vacation tracking calendar is the week view a manager opens when a request arrives, and it earns its place by carrying two things a wall chart cannot: the cap on how many can be off at once, shown on every week, and a record behind every square that says who requested it, who approved it and when. Without the cap the calendar shows a full week only after it is full; without the record it shows squares nobody can explain in December. The free vacation schedule template on this site sizes the year the calendar will hold and prints the capacity your cap gives you; Offdayly Pro is the calendar itself.
The cap on every week
One number per team, the most who can be off on any working day, shown beside every week so the manager sees at a glance whether a request fits. The template prints the off-day capacity that cap gives the year and the headroom after the allowance is placed, so the cap is tested before the calendar is filled rather than after the first collision.
The record behind every square
A square on the calendar is a request with days, a requester, an approver and a date, and the balance it moved. The U.S. Bureau of Labor Statistics factsheet cited below found after 10 years of service 31 percent of private industry workers with paid vacation had 15 to 19 days, so a settled team fills a calendar with enough squares that the record behind them is the only way to explain a crowded Friday.
Who sees the calendar
The manager sees the week with the cap and every balance; the employee sees the weeks they are considering and their own balance, so they can see a full week before asking. The Department of Labor page cited below says federal law does not require paid vacation, so the calendar's rules are the employer's own, applied by the software rather than argued each time.
Questions people ask about vacation tracking calendar
Can the whole team see the vacation tracking calendar?
The weeks, yes, so a full week is visible before a request is made. Balances stay between the person and the manager.
How is a tracking calendar different from a shared Google calendar?
The cap and the record. A shared calendar shows blocks; a tracking calendar refuses the block that breaks the cap and keeps who approved each one.
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