A free employee vacation tracker should do a real job for nothing, and the one on this site does: enter the team's headcount, allowance, working days, concurrency cap, carryover cap, daily pay and typical request length, and it prints the off days the calendar must place, the requests to expect, the people off on an average day, the capacity and headroom at your cap, and the carryover with its pay value, with no account, no card and no trial clock. What the free tracker does not do is remember: the calendar that records each request, who approved it, the balance that moves on approval and the export at year end are Offdayly Pro. The line is drawn there because the answer has to be free to be useful and the record has to be kept to be trusted.
What is free, exactly
The worksheet and its answers, the printed schedule, and every guide on this site. Run it as often as you like for as many teams as you like. The published figures it is set beside, the U.S. Bureau of Labor Statistics distribution of paid vacation days by service, are cited on the page so the defaults can be checked against a source rather than trusted.
What the paid plan adds
The calendar with the cap on it, the requests filed against each person with the approver and the date, the balance that moves on approval, a separate sick-day counter, reminders to the manager who owes an approval, and the export the accountant asks for. That is the product, and it is one flat price for the whole team rather than a per-user fee.
Why the line is where it is
A tracker that hides the answer behind an email box is a tracker nobody finds, and a calendar that nobody keeps is a spreadsheet with a login. The free half has to be useful on its own, so it is; the paid half has to be worth keeping, so it is the record. Timetastic, cited below, prices per user per month; Offdayly Pro is $15 per month for the whole team.
Questions people ask about free employee vacation tracker
Is the free employee vacation tracker really free?
Yes: no account, no card, no trial clock. The worksheet and the printed schedule are free forever. Offdayly Pro is the calendar and the record, and nothing on the free side stops working if you never subscribe.
Can I use the free tracker for more than one team?
Yes. Run it once per team with each team's headcount and cap. Pro holds several teams with their own caps in one account.
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