A vacation calendar template is the right first tool for a small team, and this page gives the shape that works: people on rows, days in columns, typed entries and a cover count. It also gives the vacation spreadsheet template and vacation tracker template that sit behind the calendar, the vacation log that records each decision, and the point at which a free vacation tracker stops being enough. The free vacation schedule template on this site sizes the year without an account; Offdayly Pro keeps the record for $15 a month for the whole team.
The vacation calendar template
Rows for people, columns for days, approved time off filled in and typed as vacation, sick or unpaid, and one row at the bottom with the count off per day against the number the business needs in. The U.S. Bureau of Labor Statistics factsheet cited below finds 96 percent of private industry workers in manufacturing and financial activities have paid vacation, so on a team of ten the bottom row is rarely zero and it is the row the manager reads before saying yes.
The vacation spreadsheet template and the vacation tracker template
The vacation tracker template is the second tab: one row per person with the allowance, the accrual rule, days taken, days approved for later and the balance. The vacation log is the third: every request and decision with dates and the approver. The Department of Labor is clear that paid vacation is not required by the Fair Labor Standards Act, so the allowance and the rules are the employer's own and belong at the top of the sheet where everyone can read them.
When a free vacation tracker stops being enough
At the second approver, the first part-timer whose balance must be held in hours, the first carryover and the first time two people edit the sheet at once. Timetastic publishes $1.50 per user per month for its business plan as the category's per-seat rate; Offdayly Pro is $15 a month for the whole team, keeping the calendar, the log, the balance per person and the export in one record.
Questions people ask about vacation calendar template
Can I use a Google Sheet as a vacation calendar template?
Yes, with the three tabs: calendar, tracker, log. It works for three people and one approver.
What is the vacation log for?
Recording each request and decision with dates and the approver, so the calendar can be trusted in March.
When does a free vacation tracker stop?
At the second approver, the first part-timer, the first carryover or the first concurrent edit.
Is the vacation schedule template on this site free?
Yes, without an account; it sizes the year from your own team.